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Vincentian Heritage Journal Style Sheet If we are not supplied with a computer file copy, in preparation for publication your contribution to Vincentian Heritage will be optically scanned and entered on a 3.5 disk. Hence it is very important that the hard copy be clear and of sufficient contrast. If at all possible, though, please do provide us with your own disk copy, as it speeds the process of our work. In general articles for the Vincentian Heritage should follow the Chicago Manual of Style. We use the 15th edition (Chicago and London: The University of Chicago Press, 2003). Your cooperation will not only speed up the publication process, but will also save money. Electronic manuscript preparation introduces its own problems. The following guidelines are based on long and tedious experience with these problems. These rules also apply to long-form submissions such as text for books and monographs. The following are essential points Disk Copy. Please send a copy, formatted for a PC, in either Word or Wordperfect. Also provide a hard copy of the article for our reference. Use Double space throughout. This includes notes and block quotations. It is impossible to copyedit single spaced material. Never use triple or quadruple spaces between paragraphs or footnotes. Use the same font and size throughout, especially for footnote numbers (only if you are not submitting a disk copy of your article). We recommend Times 12. It is difficult for a scanner to read something like this: Saint Vincent de Paul.12 Notes should be appended in a section separate from the article, double spaced throughout. Keep text and notes distinct from each other. They have to go into separate files. Do not use on-page footnotes. Do not use the hyphen tool or "break" words that are not compounded. This causes great confusion when our disk is translated by the printer. Hyphenate compound words only. Use the paragraph command (return key) only when ending a paragraph and starting a new one. Do not use it to set off block indents. Use the tab key to indent a new paragraph. Please, never use the space bar. The scanner removes all tab marks, but the printer's translation program restores them. In contrast, the space bar throws everything into confusion. The following points will speed the copyediting process Do not use a separate title page. The title of the article is centered on the first page of the text, principal words are capitalized and in bold face. The names of authors and translators are centered but in lower case and plain type. See accompanying example sheet. Headings and subheadings. The heading is centered, lower case, and in bold face. The first subheading is flush with the left margin, italicized, and separate from the following text. The second subheading is indented and continuous with the text. See accompanying example sheet. Italics. If your computer permits, use italics instead of underscoring. Place a comma after all the words in a series, e.g., "wine, women, and song," not "wine, women and song." Foreign words that are not considered anglicized are italicized when first used, but not subsequently. Accents should follow the style of the original language. If your typewriter or computer does not have accent capability, write them in by hand. Do NOT capitalize mass, high mass, low mass, vespers, names of sacraments, gospel (except when used with the name of the evangelist), community (even when referring to CM or DC), sister servant, visitor, superior general, or he (when referring to God or Christ). Exception: when they are capitalized in a direct quotation. Capitalize archbishop, bishop, saint only when they immediately precede a name, e.g., "Joseph Rosati, bishop of Saint Louis," but "Bishop Rosati of Saint Louis." Also Church when referring to a specific denomination; Book and Gospel when used with their specific biblical name, e.g., Book of Job. Spell in full Saint (not St.), Father (not Fr.), Reverend (not Rev.), Monsignor (not Msgr.). Exception: when they are in a direct quotation in which the abbreviation is used. Scriptural citations are given in this form: 1 Samuel 3:14-19. The names of the books may be abbreviated in notes but no periods are used with the abbreviation (1 kgs 5:12). Dates are given in this form: 25 January 1617. Years separated by a hyphen are written in full, e.g., 1624-1625. Numbers below 100 and those that begin a sentence are written out. Numbers in the text 100 and above are written in Arabic numerals. Note the following: 4.5 million, 2 billion, 25 percent. Quotations that runs up to eight or more lines or 100 or more words in the text should be set off as block quotations, that is, indented at both margins, double spaced, and without quotation marks. Shorter quotations are included in text in quotation marks. Citations of books follow this order: Author's first name, last name, comma, name of book in italics (underscored), the number of volumes in Roman type, open parenthesis, place of publication, colon, year of publication, close parenthesis, comma, page number. Note that p. or pp. are not used nor is it necessary to include the name of the publisher. The number indicating hundred is not repeated unless it is different, e.g., 104-05, but 104-219. See accompanying example sheet. In Subsequent Citations, op. cit. and loc. cit. are not used. If there is no intervening citation, use ibid. (not italicized or underscored), plus the page number if it is different. If there is an intervening citation, use the author's last name and a shortened form of the title. See accompanying example sheet. Citations of Articles use the following form: author's full name, comma, title of article in quotation marks, comma, name of periodical in italics (underscored), volume number in Arabic numerals, comma, number (no.) of issue, open parenthesis, month and year of publication, close parenthesis, no spacing, colon, space, page numbers. See accompanying example sheet. Archival citations Because of the great variety in archival practice, there is some leeway here. Give the name of the archive only in the first citation and follow with: (hereinafter cited as . . .) Folio(s) is abbreviated f. or ff. If the folio is number on only one side, use r and v for front and back, e.g., f. 102r-105v. Example: DeAndreis to Rosati, 17 January 1819, from Saint Louis, De Andreis-Rosati Memorial Archives, Saint Mary's Seminary, Perryville, Missouri (hereinafter cited as DRMA), box 23, f. 117r.
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